We collect information that is necessary and relevant to provide you with medical care and treatment, and manage our medical practice. This information may include your name, address, date of birth, gender, health information, family history, contact details and private health fund and Medicare details. This information will be stored on our computer medical records system. Wherever practicable we will only collect information from you personally. However, we may also need to collect information from other sources such as your specialists, radiologists, pathologists, other general practitioners (external to this practice), hospitals and other health care providers. We collect information in various ways, such as over the phone or in writing, or in person in our practice rooms. This information may be collected by medical and non-medical staff. In emergency situations we may also need to collect information from your relatives or friends. We are required by law to retain medical records for certain periods of time depending on your age at the time we provide services.
Use and Disclosure
We will treat your personal information as strictly private and confidential. We will only use or disclose it for purposes directly related to your care and treatment, or in ways that you would reasonably expect that we may use it for your ongoing care and treatment. For example, admission forms to hospital admin and clinical staff, operation reports to your GP and/or requests for x-rays and pathology. If third parties such as insurers request your information we will never send your information without a current signed release from you to do so. There are however circumstances where we may be permitted or required by law to disclose your personal information to third parties. For example, to Medicare, Police, solicitors, government regulatory bodies, tribunals, courts of law, hospitals, or debt collection agents.
Data Quality and Security
We will take reasonable steps to ensure that your personal information is accurate, complete, up to date and relevant. For this purpose our staff may ask you to confirm that your contact details are correct when you attend a consultation. We request that you let us know if any of the information we hold about you is incorrect or out of date.
Personal information that we hold is protected by:
If you believe that the information we have about you is not accurate, complete or up-to-date, we ask that you discuss with your doctor or contact us in writing (see details below).
Practice Manager, DMC Medical Centre, 159 Victoria Road, Drummoyne NSW 2047
You are entitled to request access to your medical records. We request that you put your request in writing as per above address and we will respond to it within a reasonable time. There may be a fee for the administrative costs of retrieving and providing you with copies of your medical records. We may deny access to your medical records in certain circumstances permitted by law, for example, if disclosure may cause a serious threat to yours or someone else’s health or safety. We will always tell you why access is denied and the options you have to respond to our decision.
If you have a complaint about the privacy of your personal information, we request that you contact us in writing. Upon receipt of a complaint we will consider the details and attempt to resolve it in accordance with our complaints handling procedures. If you are dissatisfied with our handling of a complaint or the outcome you may make an application to the Australian Information Commissioner or the Privacy Commissioner in your State or Territory.
To download forms or for more information visit www.oaic.gov.au